How Your Campus Can Streamline Financial Operations

In today’s fast-paced academic environment, traditional campus transaction management methods are cumbersome. Cash, checks, and manual processing create inefficiencies due to long wait times, manual errors, and security concerns. These outdated processes affect students and staff, leading to frustration and decreased productivity.

To keep up with the modern demands of higher education institutions, there’s a growing need to streamline these operations. Nelnet Campus Commerce offers a suite of technology-driven solutions designed to revolutionize financial operations on campus.

Institutions and students can enjoy numerous benefits from leveraging technology for campus transactions.

• Improved Efficiency: Automation leads to faster processing times, reduced paperwork, and fewer manual errors. This improvement in efficiency allows staff to focus on more critical tasks and become more productive.
• Enhanced Convenience: The ability to access payment and account information anywhere, at any time is convenient for students and staff. This accessibility reduces the need for in-person visits and long wait times, making financial management more straightforward.
• Better Student Experience: Simplified processes and more options for managing finances contribute to a better student experience. When financial operations run smoothly, students can focus more on their studies and less on administrative hassles.
• Reliable Security: Technology-driven financial solutions often have built-in features that protect an institution and its students’ sensitive information. Paper checks can easily fall into the wrong hands and tedious manual processes create more room for error, which are mitigated by effective technology.

Nelnet Campus Commerce provides a variety of solutions aimed at addressing operational inefficiencies.

Nelnet’s suite of tuition management products work together to keep students enrolled and streamline the billing and payment process. Managing the cost of tuition is often a significant burden for students. Flexible payment plan options allow students to spread out their tuition payments, making them more manageable. This helps students financially and ensures a steady flow of revenue for the institution.

• Payment Plans: Payment plans are beneficial not just for students but also for staff. By automating and structuring payment schedules, staff can focus on other essential tasks, increasing overall efficiency.
• Billing & Payments: Automating billing and payment processes significantly reduces manual efforts and minimizes errors. This saves time for your business office.
• Refunds: Handling refunds can be a time-consuming task for any business office. Nelnet Refunds simplifies the refunding process while reducing the administrative burden on staff.
• Sponsor Billing and Payments: Nelnet Sponsor Billing and Payments helps streamline the process of invoicing and collecting payments from sponsors. This creates significant efficiencies for institutions, reducing the time and effort required for these transactions.

In addition to tuition management, Nelnet offers integrated commerce solutions that create operational efficiencies across campus. Integrating online stores and forms with campus systems ensures seamless transactions. This integration allows for a unified solution where all financial transactions are tracked and managed effectively.

• Storefront: Nelnet Storefront simplifies the setup, reporting, order management, and inventory management process. It’s designed to be user-friendly, allowing individual departments to independently manage their storefronts while giving the business office centralized insights. Plus, it is easy and accessible for students to use.
• Payment Forms: Setting up and managing forms can be a hassle, but with Nelnet Payment Forms, it’s quick and easy. Forms can be managed from a single place with controlled access across campus, ensuring all transactions are secure and efficient.

Indiana University’s experience with Nelnet Sponsor Billing and Payments exemplifies the effectiveness of technology-driven campus commerce. With nine campuses and over 90,000 students, Indiana University needed a solution to simplify the sponsor billing process. Before partnering with Nelnet, their billing process was extremely manual, tedious, and overwhelming for staff. This complicated process often caused delays for sponsors.

Nelnet Sponsor Billing and Payments helped Indiana University turn a weeks-long billing process into a matter of minutes.

Read the full Indiana University case study for a detailed look at how Sponsor Billing and Payments helped create more efficient processes that benefit staff, sponsors, and students.

Transitioning to technology-driven financial operations can significantly enhance the efficiency and security of campus transactions. Nelnet Campus Commerce offers a comprehensive suite of solutions tailored to meet the needs of modern educational institutions, streamline operations, and improve the student experience. Want to learn more about how Nelnet can support your campus? Let’s connect!